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Resources · Procurement guide

Cheap apparel is inexpensive to buy and expensive to wear.

A guide for HR, admin and procurement teams on what actually drives the cost of an apparel order — and how to compare suppliers properly.

The hidden costs

Where cheap goes wrong

Shrinkage & fading

Garments that don't fit after three washes get replaced. That's a second order you didn't budget for.

Cracked prints

The wrong print method for the fabric fails in the wash — and the logo is the point.

Inconsistent sizing

A Large that changes between batches means returns, complaints and unworn stock.

Brand perception

Employees and customers judge the company by what they're handed. Cheap reads cheap.

If your team wears it five days a week, why are you buying it like event merch?

Supplier checklist

Ten questions to ask before you order

What yarn, knit and GSM are you proposing, and why for our use?
Is the fabric pre-shrunk? What's the measured residual shrinkage?
Which finishes are included, and what does each one do?
Which print method, and how many washes has it been tested for?
Can we wash the sample before approving it?
What is your size chart, and will it be identical on reorder?
What quality checks happen before dispatch?
Which certifications apply to this specific fabric?
What's the lead time from sample approval, and what could delay it?
How do reorders work — do you keep our spec on file?
Comparing quotes

Compare the specification, not the price

Line itemCommodity supplierKatana
Fabric selectionWhatever is in stockChosen for the use case
FinishingNone or unspecifiedNamed finishes with a purpose
SamplingOften skippedPhysical sample approved before bulk
QCVisual at packingIn-line checks, wash test, AQL inspection
SizingVaries by batchOne chart, kept on file
ReordersStart againSame spec, one message

Get a specified quote

Send your requirement and we'll return a quote with the fabric, finish and print method written down — so you can compare properly.